Staff Accountant (Accounts Payable/General Ledger)

Job Summary:

Provide day-to-day accounts payable processing, vendor maintenance, routine journal entries, sales/use tax filings, expense report review, credit card uploads, and support for month-end close and compliance. Ensures accurate, timely recording in the ERP system, adherence to GAAP and applicable regulations, and excellent service to internal and external stakeholders.

Duties/Responsibilities:

Typical duties include but are not limited to:

• Manages daily accounts payable process, including paid-when-paid for subconsultants; prepares annual 1099s.
• Processes a high volume of invoices accurately.
• Sets up ACH payments on the company’s bank portal (AP, expense report, and per diem payments).
• Prepares vendor setup forms and credit applications.
• Prepares routine journal entries.
• Prepares and files monthly and quarterly sales/use tax returns.
• Uploads monthly credit card transactions into the ERP system.
• Reviews expense reports for accuracy and compliance.
• Prepares various reports, identifies discrepancies, and assists with issue resolution.
• Prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Document and record information in the ERP; compile, code, categorize, calculate, and verify data.
• Evaluate information to determine compliance with standards, laws, and company policies (e.g., tax, procurement, expense).
• Organize, plan, and prioritize work to meet strict deadlines during month-end close.
• Provides excellent customer service to internal and external stakeholders.
• Performs other duties as requested, directed, or assigned.

Required Skills/Abilities:

• Reading comprehension, active listening, critical thinking, speaking, and writing.
• Mathematics and sound judgment/decision making; problem solving and monitoring.
• Strong attention to detail, integrity, dependability, and cautiousness.
• Ability to collaborate cross-functionally and provide excellent customer service.
• Ability to handle time pressure and strict deadlines with accuracy.

Travel: None to minimal; as needed for training or vendor meetings.

Personal Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
• Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Attention to Detail — thoroughness and accuracy in completing work.
• Integrity — honest and ethical behavior at work.
• Dependability — reliable, responsible and consistent performance.

Skills:

• Proficiency with Microsoft Excel and Microsoft Office (e.g., Outlook, PowerPoint).
• Experience with accounting/ERP systems (e.g., Deltek, Microsoft Dynamics, SAP, Workday) and expense management tools (e.g., Concur). Deltek experience strongly preferred.
• Knowledge of GAAP, sales/use tax, 1099 processing, and accounts payable best practices.
• Strong data entry and documentation skills.

Certificates and Licenses:

Not required for Staff Accountant role.

Education and/or Experience:

Bachelor’s degree in Accounting, Finance, or related field; or equivalent experience.

Compensation Package:

Pay rate: Salary ranges from $60,000–$65,000 per year

Supervision Given and Received:

This is an individual contributor role reporting to the Accounting Manager. No direct reports.

Work Environment & Physical Demands:

Office environment, temperature controlled. Requires frequent use of arms, hands, fingers, and eyes. Seated or desk work more than 50%; occasional lifting. Work involves significant use of e-mail, face-to-face and phone communication; high importance on accuracy; time pressure and strict deadlines during close cycles.